Job Posting

Job Opening Information Office Clerk III - PPS Office

Job Number
Office Clerk III - PPS Office
Application Deadline
5/15/2019
Position Start Date
6/1/2019

Position Title
Office Clerk III - PPS Office
Required Application Type
Teacher / Admin
Salary/Pay Scale
$13.00 to $15.00/hr
Job Description

DISTINGUISHING FEATURES OF THE CLASS: The work involves responsibility for the independent performance of varied clerical duties requiring a moderate degree of decision making. The use of a personal computer for word processing and database entry is an integral part of this position. The work is performed in accordance with well-defined objectives, policies and procedures, but detailed instructions are given for new or difficult assignments. The work is usually submitted in its final form and is subject to general review by superiors. The employee reports directly to and works under the general supervision of a higher-level employee. Does related work as required.


TYPICAL WORK ACTIVITIES: (All need not be performed in a given position. Other related activities may be performed although not listed.)
• Prepares and formats legal documents, certifications, authorizations, forms and other related paperwork;
• Enters and extracts data and information from a database;
• Posts and maintains moderately difficult records requiring general knowledge of the departments' or sections' functions;
• Processes applications, prepares permits and licenses, collects fees, issues receipts, and accounts for monies received;
• Processes payroll, worker's compensation forms, accident/incident reports; Types materials from copy, rough draft, dictation machine or other instruction;
• Prepares and types correspondence on matters where policy and procedures are well defined;
• Checks lists, documents, applications for completeness and accuracy;
• Compiles data, prepares, types, and checks for completeness and accuracy a variety of elementary financial and statistical records and reports;
• Performs searches for information in documents, records, files and computer database and maintains records on a database;
• Obtains and gives out information by telephone, correspondence, and in person;
• Orders and distributes office supplies and maintains records of expenses;
• Operates standard office machines such as computer, copier and fax machine;
• Guides other clerks in the performance of routine phases of their work;
• Maintains filing system for the department or section.

 

 

Civil Service Title
Office Clerk III
Job Qualifications

MINIMUM  QUALIFICATIONS:   Graduation  from high  school  or possession  of  an  equivalency
diploma, plus EITHER:

(A) Two (2) years of paid full-time or its part-time or volunteer equivalent office clerical or
secretarial experience; OR,

(B) Graduation from a regionally accredited or New York State registered college or university with
an Associate's degree in Secretarial Science, Office Technology or a closely related field; OR,

(C) Any equivalent combination of training and experience as defined by the limits of (A) and (B)
above.

NOTES:
• Successful completion of one (1) year of college coursework (or 30 semester credit hours) from a
New York State registered or regionally accredited college or university may be substituted for up
to one (1) year of the required experience.

• Experience as a Teller, Cashier or Sales Clerk shall not be considered office appropriate
experience.

Application Procedure

Please complete and online application along with uploading a cover letter, and resume.

Job Category
Clerical
Job Location
Central Administration Office

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